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ClinicDiary
Features
For Practices
Built for South African Practices

Practice Management Built for
South African Healthcare

From scheduling and patient records to billing, claims, and clinical tools — everything your practice needs in one platform. POPIA-ready. No paper required.

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5
Supported Disciplines
34+
Built-in Features
R500
Per Month, Unlimited Users
Physiotherapists Dentists Optometrists Psychologists Paediatricians General Practitioners
The Problem

Still Using Paper Diaries?

Every day, thousands of SA healthcare practices waste hours on:

  • Photographing handwritten diaries to share with colleagues
    Blurry images, hard to read, easy to lose
  • Searching paper files for patient history before a consult
    Minutes wasted that could be spent with patients
  • Calling the receptionist to check tomorrow's schedule
    No real-time visibility for the team
  • Losing clinical notes between visits
    Important details get lost or misfiled
  • No idea which invoices are outstanding until month-end
    Manual tracking on spreadsheets is error-prone
  • Manually tracking medical aid claims on spreadsheets
    Missed follow-ups and lost revenue
With ClinicDiary
  • ✓ Digital calendar the whole team can access
  • ✓ Instant patient search by name, ID, or DOB
  • ✓ Structured SOAP notes with full history
  • ✓ Auto-generated invoices from consultations
  • ✓ Electronic claim submission & reconciliation
  • ✓ Real-time reports and debtor tracking
Features

Everything Your Practice Needs

Built as one integrated system — not a collection of disconnected tools.

Smart Scheduling

Visual calendar with day & week views, time blocks, waiting list, and gap analysis.

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Patient Management

Complete patient records with demographics, medical aid, visit history, and fast search.

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Clinical Consultations

SOAP notes with vitals, diagnoses, procedures, prescriptions, and attachments.

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Billing & Invoicing

Generate invoices from consultations, record payments, credit notes, and age analysis.

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Medical Aid Claims

Submit claims, check eligibility, track responses, and reconcile ERAs.

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Automation

Set up rules: “When X happens, do Y” — reminders, follow-ups, billing alerts.

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Reporting & Analytics

Financial, clinical, and operational reports with date filters and CSV export.

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Security & Compliance

Role-based access, 2FA, full audit trail, and POPIA-supporting data controls.

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Patient Portal

Let patients book appointments, view invoices, and message the practice online.

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Specialised

Built for Your Discipline

ClinicDiary isn't generic — it has specialised tools for how your specific practice works.

Physiotherapy

  • • Exercise programs & outcome tracking
  • • ROM assessment templates
  • • Rehabilitation progress notes
Learn more →

Dentistry

  • • Interactive tooth charts with FDI notation
  • • Dental treatment plans
  • • Multi-visit procedure tracking
Learn more →

Optometry

  • • Visual acuity tests (Snellen/LogMAR)
  • • Lens prescriptions per eye
  • • Eye examination templates
Learn more →

Psychology

  • • Treatment plans & risk assessments
  • • Session notes & MSE templates
  • • Privacy-first with role-based access
Learn more →

Paediatrics

  • • Growth charts with WHO percentiles
  • • Developmental milestone tracking
  • • Well-baby check templates
Learn more →

General Practice

  • • Full SOAP consultation workspace
  • • Chronic disease templates
  • • Complete billing pipeline
Learn more →
Getting Started

Up and Running in Minutes

1

Sign Up

Choose your workspace URL and enter your email. No credit card required for the trial.

2

Set Up Your Practice

Add your practice details, invite your team, and configure your schedule.

3

Start Seeing Patients

Book appointments, document consultations, and send invoices — all from day one.

Pricing

Simple, Transparent Pricing

One plan. Unlimited users. No surprises.

Practice Plan
R 500 /month

Per practice, unlimited users

14-day free trial — no credit card required
  • ✓ All 34+ features included
  • ✓ Discipline-specific clinical tools
  • ✓ Billing, invoicing, & medical aid claims
  • ✓ Unlimited users with role-based access
  • ✓ Email & WhatsApp support
Start Free Trial See full pricing details →
Why ClinicDiary?

Built for SA Practices

South African Focus

Designed for SA healthcare workflows, POPIA requirements, and local administration. We understand your regulatory environment.

Direct Support

Chat with us on WhatsApp. No call centres, no ticket systems. Real people who understand your practice.

Always Improving

Weekly updates based on practitioner feedback. Your subscription includes every new feature at no extra cost.

FAQ

Common Questions

Is my data secure?
Encryption, automatic backups, role-based access, full audit trail. Built to support POPIA requirements.
Do I need to install anything?
No. Fully cloud-based — works in any modern browser on any device.
Can I import existing patient data?
Yes. We offer free migration assistance from Excel, paper, or other systems.
What about medical aid claims?
Built-in claim submission via MediKredit, eligibility checks, and ERA reconciliation.
Is there a free trial?
Yes — 14 days free, no credit card required. Full access to all features.
Is there a contract?
No. Month-to-month billing. Cancel anytime.
What disciplines do you support?
Physio, dental, optometry, psychology, paediatrics, and general practice — each with specialised tools.
What support do you offer?
WhatsApp and email support. Direct contact with our team — no call centres.

Ready to Replace Your Paper Diary?

Start your free trial today. Set up takes less than 5 minutes.

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