Simple, Transparent Pricing
One plan that includes everything. No per-user fees, no add-ons, no surprises.
Practice Plan
R
500
/month per practice
Unlimited users included
14-day free trial — no credit card required
Clinical
- ✓ SOAP consultation workspace
- ✓ Vitals, diagnoses, procedures, prescriptions
- ✓ Clinical templates per discipline
- ✓ Document generation (invoices, prescriptions, sick notes, referrals)
Scheduling
- ✓ Visual calendar (day and week views)
- ✓ Time blocks and gap management
- ✓ Waiting list
Patient Management
- ✓ Unlimited patient records
- ✓ Clinical profile (allergies, conditions, medications)
- ✓ Patient portal with online booking
Billing
- ✓ Invoice generation from consultations
- ✓ Payment recording (cash, card, EFT, medical aid)
- ✓ Debtor tracking and age analysis
- ✓ Credit notes and write-offs
Claims
- ✓ Medical aid claim submission (MediKredit)
- ✓ Eligibility checks
- ✓ ERA reconciliation
Administration
- ✓ Unlimited users with role-based access
- ✓ Two-factor authentication
- ✓ Full audit trail
- ✓ Reporting and analytics
- ✓ Automation rules and task management
Discipline Tools
- ✓ Physio (exercise programs, outcomes)
- ✓ Dental (tooth charts, treatment plans)
- ✓ Optometry (visual acuity, lens Rx)
- ✓ Psychology (treatment plans, risk assessments)
- ✓ Paediatrics (growth charts, milestones)
Why One Plan?
👥
No Per-User Fees
Add your whole team — receptionists, practitioners, admin — without worrying about costs scaling. One price covers everyone.
🔓
No Feature Gating
Every feature is available from day one. You don't need to upgrade to unlock billing, claims, or discipline tools.
📅
No Long-Term Contracts
Month-to-month billing. Cancel anytime with no penalties. We believe our software should earn your business every month.
What You're Getting for R500/month
Compare the paper-and-spreadsheet approach to what ClinicDiary offers.
| Capability | The Old Way | ClinicDiary |
|---|---|---|
| Scheduling | Paper diary + phone calls | ✓ Digital calendar with team access |
| Patient Records | Paper files + filing cabinets | ✓ Instant searchable database |
| Clinical Notes | Handwritten, photographed | ✓ Structured SOAP workspace |
| Billing | Manual invoices, Excel tracking | ✓ Auto-generated from consultations |
| Medical Aid Claims | Paper forms, phone calls | ✓ Electronic submission + reconciliation |
| Reporting | End-of-month manual counts | ✓ Real-time dashboards and reports |
| Audit Trail | None | ✓ Every action logged automatically |
| Team Access | Paper = one copy | ✓ Unlimited users, role-based access |
How Billing Works
| Billing cycle | Monthly, billed in advance on the same date each month |
| Payment methods | All methods supported by Paystack: credit/debit card, instant EFT, and more |
| Currency | South African Rand (ZAR) |
| Trial | 14 days free. No credit card required to start. Full access to all features |
| After trial | Choose to subscribe or your workspace will be suspended (data preserved for 30 days) |
| Cancellation | Cancel anytime from your workspace settings. No penalties, no questions |
| Refunds | Full refund within first 14 days of paid subscription. Prorated refund within first billing cycle |
| Tax | Prices include VAT where applicable |
Frequently Asked Questions
Is there a free trial?
Yes — 14 days free with full access to all features. No credit card required to start.
What happens after the trial?
You'll be prompted to subscribe. If you don't, your workspace is suspended but data is preserved for 30 days.
Can I change plans later?
We currently offer one plan that includes everything. If we introduce additional tiers in the future, existing subscribers will be notified in advance.
How do I cancel?
Cancel anytime from your workspace settings. No penalties. Your data will be preserved for 30 days after cancellation.
Do you offer refunds?
Full refund within 14 days of your first paid subscription. After that, prorated refunds for the current billing cycle.
Is there a per-user fee?
No. Unlimited users are included in every subscription. Add your whole team at no extra cost.
What payment methods do you accept?
All payment methods available through Paystack in South Africa: credit/debit cards, instant EFT, and more.
Do you offer annual billing?
Not currently. We may introduce annual billing with a discount in the future.
Start Your Free Trial
14 days free. No credit card. Full access. Set up in 5 minutes.
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